Unipol Website Privacy Statement
This explains how Unipol uses any information you give to us via our Website, and the ways in which we protect your privacy. It is not intended to be a privacy statement in relation to information submitted to Unipol by any other means.)
The Data Protection Act 1998
Unipol is a Data Controller under the Data Protection Act 1998. We hold information for the purposes of running the Unipol Accommodation Bureau, Unipol Housing, Unipol Training and certain other functions as agreed by the Unipol Board of Directors. Unipol complies with the data protection principles set out in the Data Protection Act 1998 in relation to personal data which you give to us via our Website to the extent that the Act requires it to do so. These principles restrict the powers of a data controller to disclose to third parties personal data which it is processing.
What information do we collect via the Website?
We collect four main types of information from online visitors to Unipol:
- Feedback (general questions and specific feedback on the Website);
- Booking and payment details from users of Unipol Training and those attending Unipol organised events;
- Payment details from property owners/agents, tenants and other users of Unipol;
- Site usage information (from session cookies and log files).
- Noticeboard Messages
- Searches of the Accommodation Bureau database and personal clipboard lists
1. Feedback, questions and comments
You can send us your comments on our website of the services we provide to our email feedback address. Alternatively, you can complete our Website surveys that are presented from time to time. If you send an email or letter to us or call us for information, once we have replied to you, we keep a record of your contact for three months for reference and audit purposes, after which it may be deleted or disposed of.
2. Booking and payment details from users of Unipol Training
Unipol Training uses on-line booking and payment facilities for its clients. This information is processed and kept on file. No information is disclosed to third parties without users consent. Records of credit card information and payments are not stored on computer and credit card information is encrypted for privacy in transit and temporary storage until the transaction is completed.
3. Payment details from property owners/agents, tenants and other users of Unipol
Unipol provides on-line payment facilities for its clients. No information is disclosed to third parties without users consent. Records of credit card information and payments are not stored on computer and credit card information is encrypted for privacy in transit and temporary storage until the transaction is completed.
4. Noticeboard Messages
Unipol uses the Netlet system for this purpose. Netlet’s Privacy Policy can be found at http://www.unipolnetletleeds.co.uk/faqs/terms.asp. Messages entered onto the Noticeboard are in the public domain. Messages are stored and have tracking information including the internet address of the computer used for entering the message stored as well. This can be used for tracking persistent abuse of the Noticeboard.
5. Searches of the Accommodation Bureau database and personal clipboard lists
Unipol uses the Netlet system for this purpose. Netlet’s Privacy Policy can be found at http://www.unipolnetletleeds.co.uk/faqs/terms.asp.Searches made and clipboards saved have tracking information including the internet address of the computer used for entering the message stored as well. This can be used for tracking persistent abuse of the site.
6. Demographic Information
Unipol uses the Netlet system for this purpose. Netlet’s Privacy Policy can be found at http://www.unipolnetletleeds.co.uk/faqs/terms.asp. We collect aggregate information site-wide, including anonymous site statistics. On certain pages we give users the option of providing us with names, addresses, phone numbers, fax numbers, email addresses, demographic, preference and other personal information, and various other kinds of details. Such personal information is not gathered by us without users` knowledge, active permission and participation. We use contact data from our surveys to send the user information about our Website and company. The customer's contact information may also be used to contact the visitor when we believe it is necessary or appropriate. Users may opt-out of receiving future mailings; see the choice/opt-out section below. Information is also shared with advertisers on an aggregate basis.
7. Cookies
Portions of our site use "cookies" to keep track of your visit and to help you navigate between sections, thus delivering content specific to your interests and to give us an idea of which parts of our site users are visiting. A cookie is a small data file that certain Web sites write to your hard drive when you visit them. A cookie file can contain information such as a user ID that the site uses to track the pages you've visited. But the only personal information a cookie contains is information you supply yourself. A cookie does not read data from your hard disk or read cookie files created by other sites. This means that a user's session will be tracked, but the user will be anonymous.
Netlet displays advertising on the Website and we also use outside advertising companies to display advertisements on our site. These advertisements may contain cookies. While we use cookies in other parts of our Website, cookies received with banner advertisements are collected by our advertisers and/or advertising companies, and we do not have access to this information.
8. Google Analytics
This website uses Google Analytics, a web analytics service provided by Google,
Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed
on your computer, to help the website analyze how users use the site. The
information generated by the cookie about your use of the website (including
your IP address) will be transmitted to and stored by Google on servers in the
United States. Google will use this information for the purpose of evaluating
your use of the website, compiling reports on website activity for website
operators and providing other services relating to website activity and internet
usage. Google may also transfer this information to third parties where
required to do so by law, or where such third parties process the information on
Google's behalf. Google will not associate your IP address with any other data
held by Google. You may refuse the use of cookies by selecting the appropriate
settings on your browser, however please note that if you do this you may not be
able to use the full functionality of this website. By using this website, you
consent to the processing of data about you by Google in the manner and for the
purposes set out above
Security
This site has numerous security measures in place to protect the loss, misuse and alteration of the information under our control. The measures include passwords, linkages to secure servers, encryption, backup tapes, and conventional locks and alarm systems. However we cannot guarantee that the measures in place are (or will remain) adequate.
Choice/Opt-Out
Our Website gives users the opportunity to opt-out of receiving communications from us at the point where we request information about the visitor. This site gives users the option to remove their information from our database, to not receive future communications or to no longer receive our service. You can edit your profile online or can send mail to the following postal address: Unipol Student Homes 155 - 157 Woodhouse Lane LS2 3ED
Unipol may, from time to time, share your details with third parties who have products or services which may be of interest to you, such as universities and survey compilers. These third parties may in turn write or e-mail you with details of their products or services. If you did not opt out of this practice on our registration page, but do not wish your information to be used in this way, the Netlet site gives users the option to change and modify information previously provided by using the 'My Details' link in the 'My Netlet' section when they are logged in.
What happens when I link to another site?
www.unipol.leeds.ac.uk and www.unipol.org.uk contain links to other Websites, both those of partner organisations and companies, government departments and of other organisations. This privacy policy applies only to our site, so you should always be aware when you are moving to another site and read the privacy statement of any site which collects personal information.