Written Statement of Terms

The Written Statement of Terms for Assured Periodic Tenancies

From 1 May 2026, landlords need to give all new tenants written information about the key terms of the tenancy. This will ensure that they and their tenants have a written record of the tenancy’s terms.

Most landlords will include this information within their tenancy agreement but some may provide this separately.

This list is the minimum information that should be given to tenants.

• Landlord(s) name and address
• Tenant(s) name
• Property address
• Tenancy start date
• Rent amount and when it is due
• Rent increases. landlords must include a statement that if they make a new proposal to increase the rent, they will serve a notice in accordance with Section 13 of the Housing Act 1988. Section 13 of the Housing Act 1988 covers the rules on how landlords in the private rented sector can increase the rent.
• Bills. If the rent amount includes bills, then the landlord must explain which bills are covered.
• Deposit amount and specific information within 30 days of receiving the money. For example, this includes which government
  approved scheme the landlord has or will store the deposit in. 
• Tenant ending the tenancy
  
  • The landlord must include the minimum amount of notice the tenant is required to give to end the tenancy. This can be any length of time, as long as it does not exceed two months.
  • The landlord can agree with the tenant in writing to change the length of time later, as long as thenew timeframe is also less than two months. 
• Landlord ending the tenancy
  • The landlord must explain that they will use the correct form and specify the ground or grounds for possession being used.
  • The minimum notice period you provide the tenant before beginning court proceedings will depend on the ground or grounds being used.
• Giving prior notice. To use some of the possession grounds, landlords must have told the tenant in writing at the start of the tenancy that they may use them. This is called giving the tenant ‘prior notice’. To give prior notice, the landlord only needs to explain that they may seek possession of the property using the ground. The landlord can provide the notice in any form of writing, including in a tenancy agreement. 
• Fitness for human habitation. The landlord must explain that section 9A of the Landlord and Tenant Act 1985 places you under an obligation to ensure the property is fit for human habitation, to the extent required by that section.
• Repairs to the property. The landlord must explain that section 11 of the Landlord and Tenant Act 1985 places them under an obligation to do the following, to the extent required by that section:
  
  • To keep in repair the structure and exterior of the property.
  • To keep in repair and proper working order the installations in the property for the supply of water, gas and electricity and for sanitation, and 
  • To keep in repair and proper working order the installations in the property for space heating and heating water.
• Electrical safety regulations. The landlord must explain that regulation 3 of the Electrical Safety Standards in the Private Rented Sector and Social Rented Sector (England) Regulations 2020 places them under an
  obligation:
  
  • To ensure that relevant electrical safety standards are met during any period when the property is occupied under the tenancy.
  • To ensure that relevant electrical installations in the property are inspected and tested by a qualified person (as defined in the regulations) at least every five years, or as often as required by the most recent inspection and testing report if that report requires inspection and testing to be completed more frequently than this.
• To obtain a report from the person conducting that inspection and test which gives the results and the date by which the next inspection and test is required, and to supply a copy of that report to the tenant. Regulation 2 of the 2020 Regulations defines ‘electrical safety standards’ and ‘electrical installation’. Regulation 3 of the 2020 Regulations defines ‘qualified person’.
• Gas safety regulations. The landlord must explain that Regulation 36 of the Gas Safety (Installations and Use) Regulations 1998 places you under an obligation:
  
  • To ensure that any relevant gas fitting and any flue which serves a relevant gas fitting is maintained in a safe condition. A ‘relevant gas fitting’ and ‘flue’ are those set out in Regulation 36. You do not need to provide any information on what constitutes a relevant gas fitting or flue.
  • To ensure that each appliance and flue to which that duty extends is checked for safety-
    (i) by, or by an employee of, a member of a class of persons approved, at the time of the check, by the Health and Safety Executive, and
    (ii) at intervals to be determined in accordance with the 1998 Regulations.
• The Health and Safety Executive require that all gas safety checks are carried out by a Gas Safe registered engineer. You can find information on the class of person the Health and Safety Executive have approved to carry out such checks here.
• The intervals at which gas safety checks must normally be carried out every 12 months, but this can vary in certain circumstances. For example, you can arrange for a gas safety check to be carried out at any time from 10-12 months after the last completed check, without affecting the original expected expiry date.
• Disability Adaptations. The landlord must provide information about section 190 of the Equality Act 2010. This information must explain that:
  
  • Section 190 says that you are not allowed to unreasonably withhold consent to a tenant’s request to make improvements to the premises if:
    i) A disabled person occupies, or intends to occupy, the premises as their only or main home, and
    ii) The improvement requested would, in relation to the disability, help allow the disabled person to enjoy the premises as their only or main home.
• The landlord must provide information that tells your tenant that they can find the definition of “disabled person” in section 6 of the Equality Act 2010 and the definition of “improvement” in section 190(9) of that Act.
• Pets.  The landlord must explain that the tenant can keep a pet at the property if they ask to do so in line with the rules set out in Section 16A of the Housing Act 1988 and you give consent to the tenant keeping a pet. You must also explain that you cannot unreasonably refuse consent to keep a pet.